To withdraw from a course, students must complete an official Enrollment Change form, which is available at the Enrollment Service One Stop in Student Services or online on the
Student Records Page or Self Service Account. Changes to the ADAW policies are effective Fall 2023.
Frequently Asked Questions
What is the difference between drop and withdrawal?
To avoid owing a bill, students must drop classes before the semester begins or during the drop/add period. A dropped class does NOT appear on the student’s transcript.
A withdrawal occurs after the drop/add period. Students are financially responsible for withdrawn classes. A withdrawal appears on the student’s transcript as a “W” grade.
What is an audit?
An audit allows the student to continue in the class, but he or she is subject to certain conditions specified by the instructor. The student will receive a grade of "AU" which appears on the student transcript. Audited courses are not eligible for financial aid and do not count towards degree completion.
Audit must declared by the day following the last day to drop. Students are responsible for all tuition and fees for audited course.
What do I need to do if I want to drop a class?
To drop a class online, please follow these instructions:
- Log in to Self Service
- In the Student Planning Menu, go to Plan & Schedule.
- Click the Drop Box on the course(s) you wish to drop.
Not all students are eligible to drop/add courses online. Students who are not must pick up an Enrollment Change Form at the Enrollment One Stop Office in the Student & Enrollment Services Building or fill out the form electronically via Self Service. The student should fill out the form, see an advisor if needed, and submit to the One Stop for processing.
What do I need to do if I want to withdraw from a class?
All withdrawals must be completed on an Enrollment Change Form in-person at the Enrollment One Stop Office or submitted via Self Service. Students receiving aid or are part of a cohort program should speak with their advisor before withdrawing to see how it could impact their academic and financial status at the college or in a program. After speaking with the proper officials and the student still wishes to withdrawal from the course, an Enrollment Change Form must be filled out and submitted to the One Stop for processing. Total withdrawals must be signed by an advisor for processing.
What is a partial withdrawal?
A partial withdrawal occurs when a student withdraws from some but not all classes for the semester.
What is a total withdrawal?
A total withdrawal occurs when a student withdraws from all classes for the semester. Advisor approval is required for a total withdrawal.
Does a withdrawal appear on my transcript?
Yes. Withdrawing from a course may also have further implications on employment if employers see too many. Likewise, withdrawing from a course that is part of your major as opposed to an elective course may play a factor into some future considerations for employers. Consult with your advisor to help understand what impact a withdrawal might have for you.
Does a drop appear on my transcript?
No.
If I drop a class will it affect my financial aid?
Yes, a dropped class may affect financial aid. Consult with your advisor and with financial aid about the implications of a drop.
If I withdraw from a class will it affect my financial aid?
Federal financial aid recipients are subject to a reduction of their financial aid if they completely withdraw or stop attending classes within the 60-percent period of any given semester. Aid recipients are responsible for costs related to tuition, fees, and books if their financial aid is revised or canceled. For additional information, students should visit the Financial Aid page.
What are the refund rules for full term and accelerated terms?
Pay attention to the length of the course as specific refund rules apply to the course based on the length of the term as follows:
Full-term (15 week) courses:
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Sunday after the start of the term: Last Day to Add/Drop and receive 100% refund
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Last Day to Audit: is the day after the last day to drop
-
Last Day to Withdraw: 2/3rd through the semester (typically 10th week)
Accelerated terms (4 to 13 week courses):
- Wednesday after the start of the term: Last Day to Add/Drop and receive 100% refund
- Last Day to AUDIT is the day after the last day to drop
- Last Day to Withdraw: 2/3 through the term
How do I adjust my schedule without incurring additional charges during the “Add/Drop” period?
During the add/drop period, you may adjust your schedule via Self Service or in person at the Enrollment Services One Stop. It is advised that you seek assistance from and advisor to ensure you process this correctly and understand the changes to your schedule. Once the add/drop period is over, online registration is closed, you must process a withdrawal, and you are responsible for 100% of the charges.
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