Chapter Officer Roles & Responsibilities

Chapter President

• preside over all business meetings.
• appoints and establish any necessary committees.
• serve as an ex-officio member on all committees.
• lead chapter officers' team in developing chapter goals and programs for the year.
• represent the chapter at any college or regional functions, meetings, committees and/or Hallmark activities.
• appoint a committee to review and/or revise the chapter's Bylaws annually.
• assist in the recruitment of members for the Hallmark's essay writing team.
• work with Chapter Advisor(s) and Vice President of Leadership in coordinating annual officers' elections.
• work with Chapter Advisor(s) and Vice President of Leadership in coordinating annual officers' elections.
• work with Vice President of Communications on submission of chapter activities and Five-Star Chapter Updates.
• vote only in case of a tie.
• assist the Chapter Advisor(s) in preparing the Annual Report to be sent to PTK Headquarters each spring.

Executive Vice-President

• perform all duties of the president in the event of his/her absence.
• take roll at the meetings.
• coordinate all committees.
• lead the committee reviewing the chapter By-laws and assist with the annual report.
• act as primary support to Hallmarks Vice Presidents in planning and implementing the chapter's Hallmarks activities and Service Project, including coordinating the chapter's annual participation in the Middle States and International Hallmarks programs.
• assists in the recruitment of members for the Hallmarks writing team.
• is the liaison to the RCSJ administration and the Student Government Association (SGA)
• works with Chapter Advisor in coordinating annual officers' elections.

Vice-President of Hallmarks. 

• oversees Chapter's Hallmark activities.
• oversees chapter activities related to the Honors Study Topic and Honors Seminars.
• works with the Chapter Advisor and Vice President of Membership & Communications in coordinating new member orientations.
• is co-chair of the Induction Committee and participates in the planning of each induction ceremony.
• assists in the recruitment of members for the Hallmarks writing team.
• oversees and coordinates Chapter's implementation of International Service Project, the College Project, RCSJ service-related activities, and other community assistance projects the chapter may decide on.
• works with Chapter Advisor in coordinating annual officers' elections

Vice-President of Membership & Communication

• through various means coordinate and engineer the Chapter's timely communications to the membership, the College community, the Middle States Region and PTK Headquarters.
• coordinate and or delegate members' contribution in developing content for the chapter's website, social media accounts, bulletin board, work with the College's Public Relations Office in requesting press releases whenever possible to the area's electronic and print media.
• assists in the submission of chapter activities and Five-Star Chapter Update Forms
• assists Chapter Advisor(s) in managing eligibility lists.
• works with Vice President of Hallmarks and Chapter Advisor(s) in scheduling prospective new member orientations.
• is co-chair of the Induction Committee and participates in the planning of each induction ceremony.
• coordinates collection on new provisional members' applications.
• assists Vice President of Hallmarks and others on officers' team in recruiting members for various chapter projects.
• assists in the recruitment of members for the Hallmarks essay writing team.

Secretary

• take and read the minutes of meetings.
• distribute electronic-copies of each meeting's minutes to chapter officers and Advisor(s).
• make minutes available to the membership via the chapter's website and/or any other means of dissemination.
• maintain records of the meetings and chapter functions      
• prepare and maintain the chapter scrapbook for regional, state, and International meetings and conventions.
• maintain a file of Chapter Correspondence.
• notify members to be placed on academic probation.
• keeps a permanent record of all by-laws on file in the Rho Gamma Chapter office.
• assist the Chapter Advisor(s) in preparing the Annual Report to be sent to PTK Headquarters each spring.​​​
  

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