April 16, 2024 Board of Trustees Meeting
6107 Fixed Assets
Background for policy and AP reaffirmations:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm these documents.
6109 General Ledger and Chart of Accounts
Background for policy and AP revisions:
This policy and AP were revised with title changes approved at a previous Board of Trustees meeting.
6113 Sale or Other Disposition of College Property
Background for policy and AP revisions:
This policy and AP were revised to specify the Purchasing Office as handling this College responsibility.
7411 Employment Practices
Background for AP revision:
This AP was revised to incorporate existing HR practices into the administrative procedure within “General Provisions" of employment, page 1 and “Orientation and Training", page 6.
March 19, 2024 Board of Trustees Meeting
6001 Accounts Payable
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised with title changes approved at a previous Board of Trustees meeting and additional information regarding “Processing of Invoices" on page 2.
6009 Payroll
Background for policy and AP revision:
This policy was revised to update information on bi-weekly pay period, direct deposit, and payroll deductions. The AP was revised regarding direct deposit information.
6111 Insurance
Background for policy and AP reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
7411 Employment Practices
Background for AP revision:
The AP was revised to provide information when an employee's duties and scope of responsibilities are temporarily changed (see page 9 – Stipends).
February 20, 2024 Board of Trustees Meeting
6007 Budgeting
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised with title changes previously approved at a Board of Trustees meeting.
6011 Petty Cash and Cash Management
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised with title changes previously approved at a Board of Trustees meeting.
6101 Annual Audit
Background for policy and AP revisions:
The policy and AP were revised with title changes previously approved at a Board of Trustees meeting.
6115 Travel Authorization and Reimbursement
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised with title changes previously approved at a Board of Trustees meeting.
8005.2 Administrative Action Appeals
Background for AP revision:
The AP was revised to delineate Administrative Action Request Criteria and the Appeal Process when making an Administrative Action Appeal.
8007 Student Code of Conduct
Background for policy and AP revisions:
This policy was revised to update information pertinent to RCSJ, 3 +1, and Rowan Choice students. The AP was revised to include the wording “but not limited to" in the “Description of Sanctions" section.
January 16, 2024 Board of Trustees Meeting
6003 Banking and Investment
Background for policy and AP revision:
The policy was revised to revise the Finance Committee of the Board's periodic review of the investment instruments of the College from “may" to “will". The AP was revised to enhance the verbiage, no content was revised.
6005 Bidding and Procurement
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to update the quote thresholds.
7013 Sexual Misconduct and the Rights of Victims
Background for AP revision:
This AP was revised with items addressed in the annual Clery review of this document.
8001 Academic Integrity
Background for policy revision:
This policy was revised to incorporate information pertaining to artificial intelligence.
9015 Peaceful Assemblies on Campus
Background for policy and AP development:
This policy and AP were developed to provide a mechanism for supporting freedom of expression and the exchange of ideas facilitated by accommodating peaceful assemblies on campus.
November 21, 2023 Board of Trustees Meeting
3003 Grading System and Grade Point Average (GPA)
Background for AP revision:
The AP was revised to clarify the process for assigning an Incomplete Grade.
7013 Sexual Misconduct and the Rights of Victims
Background for policy revision:
The policy was revised to include language concerning the faculty-student relationship.
7407 Emergency Closings and Reopenings
Background for policy and AP revision:
This policy and AP were revised to incorporate general information from policy and AP 7503 Safe Post Emergency Restart which was rescinded.
7411 Employment Practices
Background for AP revision:
This AP was revised to incorporate mandatory vaccination information as a condition of employment from policy and AP 7503 Safe Post Emergency Restart which was rescinded.
7503 Safe Post Emergency Restart - Rescind policy and AP
Background for policy and AP cancellation:
This policy and AP were rescinded due to the lack of need at this point in time. Necessary information from this policy and AP have been incorporated into either P and AP 7407 Emergency Closings and Reopenings, AP 7411 Employment Practices, or Student Services (Selective Admissions Program Covid vaccine requirement).
8007.2 Student Face Coverings – Rescind AP
Background for AP cancellation:
This AP was rescinded due to the lack of need at this point in time.
8105 Placement Testing, Foundation Courses, and Testing Exemptions
Background for policy and AP revision:
This policy was revised to clarify that Accuplacer scores and other standardized test scores used for exemption are valid for five years.
8601 Campus Assessment, Response, and Evaluation (CARE) Plan and Team
Background for policy and AP development:
This policy and AP were developed to provide a mechanism for responding to student mental health and basic needs concerns, conduct violations, and threats to safety and ensuring every individual has access to the necessary support services to enhance their overall well-being.
October 17, 2023 Updates
7009 Employee Conduct and Work Rules
Background for AP revision:
The AP was revised to include language concerning a direct report/supervisory level position and the faculty-student relationship (see page 2).
7013 Sexual Misconduct and the Rights of Victims
Background for AP revision:
The AP was revised to include language concerning the faculty-student relationship (see page 6, 7.b.).
August 9, 2023 Board of Trustees Meeting
3003 Grading System and Grade Point Average (GPA)
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised specifically in the sections “Grading System" (page 1) and “NA - Never Attended" (page 2).
3301 Academic Progress, Probation, and Leave
Background for policy and AP reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
7113 Tuition Reimbursement and Waivers for Employees
Background for AP revision:
The AP was revised to include tuition waiver for adjunct instructors and consultants.
8405 Tuition Waivers and Discounts for Students and Community
Background for policy and AP revision:
The policy and AP were revised to include the delineation of discounts offered by RCSJ in addition to the waivers offered.
June 20, 2023 Board of Trustees Meeting
3103 Degree Certificate Requirements
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to reflect minimal transfer credits required for students to graduate from RCSJ.
3205 Institutional Review Board
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to reflect changes in job titles for varies positions named in the AP.
3401 Art Collection
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to further delineate the process for art collection approvals.
6105 Credit Card
Background for AP revision:
This AP was revised to allow a credit card payment for a vendor that only accepts this means of payment and to clarify credit card payment request process for the Cumberland campus.
6201 Student Payments, Delinquent Accounts, and Refunds
Background for policy and AP revision:
This policy and AP were revised to adjust the refund calculation for when courses are dropped.
7019 Pregnant and Parenting Students and Employees
Background for policy and AP development:
This policy and AP were developed out of Title IX, FMLA, and ADA acts to ensure the protection and equal treatment of pregnant individuals, persons with pregnancy-related conditions, and new parents.
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