Sign In
College Policies and Administrative Procedures

College Policies and Administrative Procedures

Recent Policy Updates

June 14, 2022 Board of Trustees Meeting

3103 Degree/Certificate Requirements

Background for policy and AP revision:

This policy and AP were revised by increasing the minimum number of credits to be completed at RCSJ to 30.

6005 Bidding and Procurement

Background for AP revision:

This AP was revised to provide additional information pursuant to N.J.S.A. 52:15C-10(d), Office of the State Comptroller to adjust the reporting threshold amounts set forth in N.J.S.A. 52:15C-10(a) and (b).

7203 Grievances

Background for policy and AP revision:

This policy was revised to remove the terminology “and his/her designees" to allow for voluntary participation on administrative procedure development.  The AP was revised to remove redundant verbiage.

7303 Faculty Tenure

Background for policy affirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.

7405 Continuing Outside Employment

Background for policy and AP affirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.

7411 Employment Practices

Background for policy affirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised to increase the amount of credits for an emeritus faculty status individual from 6 to 12.

 7417 Human Resources Candidate Reimbursement

Background for policy and AP affirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.​

8207 Transfer and Reverse Transfer Students

 Background for policy and AP revision:

This policy and AP were revised by providing a variety of statements for additional clarification, increasing the minimum number of credits to be completed at RCSJ to 30, and providing information regarding additional restrictions that apply to the Selective Admissions Allied Health and Automotive programs.

 

April 19, 2022 Board of Trustees Meeting

5001 Use of Facilities

Background for policy revision:

The policy was revised to include verbiage clarifying information in items #4 and #6 of the policy.

5201 Naming Buildings, Educational Spaces, Classrooms, Meetings and Public Spaces, and Other Assets

Background for AP revision:

The AP was revised to remove verbiage specific to corporate logos.

7105 Lactation Room Accommodations

Background for policy and AP revision:

The policy and AP were revised to include neutral parenting verbiage, further refine room usage, and update contact information.

7107 Leaves of Absence

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised in the “Bereavement Leave" section with clarification regarding immediate family and points of contact.

7109 Unused Sick Leave Retirement Compensation

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised to delete dated information from 2002 which now applies to all employees, regardless of the date of hire.

7111 Workers' Compensation

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised to update the Workers' Compensation Carrier and HR contact information.

7407 Emergency Closings

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised to delete information no longer relevant as notification methods based on current technology methods.

7409 Employment Categories

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.

7413 Nepotism

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.​

 

March 8, 2022 Board of Trustees Meeting

2011 Records Retention and Disposition

Background for AP revision:

The AP was revised to include minor changes and clarification to the verbiage.  No changes were made to the content.

3001 Academic Divisions

Background for policy revision:

This policy was revised to delineate Behavioral Sciences and Criminal Justice as a seventh division of RCSJ.

7011 Harassment and Discrimination

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised with updated contact information.

7015 Alcohol and Other Drugs

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised to incorporate a statement to align with the Student Code of Conduct AP for a student to complete an educational assignment, if appropriate, when this policy has been violated.

7017 Conscientious Employee Protection (Whistleblower)

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised to include “technology/data" as another on-the-job activity for misconduct.

7103 Holidays

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. 

7401 Background Checks and Self-Disclosure

Background for policy and AP reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP. 

7503 Safe Post-Emergency Restart

Background for AP revision:

This AP was revised to reflect changes contained in New Jersey Governor's Executive Order 292 regarding mask mandates and other items contained in the order which changed signage, social distancing, and training on the RCSJ campuses.

8007.2 Face Coverings in Pandemics

Background for AP revision:

This AP was revised to reflect changes contained in New Jersey Governor's Executive Order 292 regarding mask mandates. 

8701 Death of a Student

Background for policy and AP development:

​This policy and AP were developed with the intention to assist College personnel who are responsible for executing the tasks that are the result of the death of a student.


 

February 8, 2022 Board of Trustees Meeting

7005 Code of Ethics for College Employees

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. 

7007 Employee Attendance

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised to refine some wording.  No revisions were made to the content.

7009 Employee Conduct and Work Rules

Background for policy and AP reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP. 

7201 Collective Bargaining Agreements

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. 

​​

December 14​, 2021 Board of Trustees Meeting

6005 Bidding and Procurement

Background for AP revision:

This AP was revised to provide current quote and bid threshold amounts.

7001 Affirmative Action and EEO

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.  The AP was revised in order to include the current Affirmative Action statement communicated by RCSJ.

7003 Employee Class Attendance During Work Hours

Background for policy and AP reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.

7101 Health Insurance

Background for policy and AP revision:

This policy was revised to identify and clarify a Gloucester Campus only criterion for health benefits at retirement.  The AP was revised to include the reference Chapter 44, P.L. 2020 along with Chapter 78, P.L. 2011.

7301 Faculty Substitutes

Background for policy and AP reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.

7403 Certifying Officers

Background for policy and AP revision:

The policy and AP were revised to align the titles of the Certifying Officers with the titles as identified by the New Jersey Division of Pensions and Benefits - Chapter 52, supplementing chapter 3C – of Title 43 – C.43:3C-15.

​7503 Safe Post-Emergency Restart

Background for policy and AP revision:

The policy and AP were revised to include vaccination information for employees, student athletes, and selective admissions program students.

 

November 9, 2021 Board of Trustees Meeting

7421 Telecommuting for Employees

Background for policy and AP revisions:

This policy was revised to provide information and clarification regarding durations of telecommuting assignments and President/Vice President authorization and approval for telecommuting assignments.  The administrative procedure includes this clarification regarding durations of telecommuting, President/Vice President authorization/approval, and an expiration date of December 31, 2021 for a portion of this administrative procedure.

7503 Safe Post-Emergency Restart

Background for AP revision:

This administrative procedure has been revised to provide an expiration date of December 31, 2021 for the vaccine incentive.

 

October 12, 2021​ Board of Trustees Meeting

7503 Safe Post-Emergency Restart

Background for policy revision:

This policy was revised to provide a statement identifying the guiding principles as delineated in the “Fall 2021 RCSJ Restart Summary” approved by resolution of the RCSJ Board of Trustees on September 14, 2021.

8303 Student Publications

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. 

 8305 Fraternities and Sororities

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.

8501 Library Bill of Rights

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. 

8503 Library Services

Background for policy and AP revision:

This policy was revised to include verbiage regarding access to information and services during emergency situations. The AP was revised to include information regarding the RCSJ Instructional Services Librarian, VALE Reciprocal Borrowing Agreement, and Equipment and Hotspot Access.

8505 Collection Development

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.​The AP was revised to remove an outdated statement from the American Library Association.

 

September 14, 2021​ Board of Trustees Meeting

3001 Academic Divisions

Background for policy revision:

This policy was revised by changing the name of the policy from “Areas" to “Divisions".  One division is renamed and moved to be incorporated as an area within another division.

3003 Grading System and GPA

Background for AP revision:

This AP was revised to reflect the current grading system for the Cumberland Campus and the Gloucester Campus.

7013 Sexual Misconduct and the Rights of Victims

Background for policy and AP revision:

This policy was revised by changing the wording from “set of materials" to “notification" to comply with Code of Federal Regulations 668.46(b)(11)(ii)-(vii) Institutional Security Policies and Crime Statistics.  The AP was revised with additional clarifications from the annual Clery review.  These clarifications further defined the term “sexual misconduct", addition of item VI. 8, and addition of terminology indicating the training for Title IX Coordinators.

7421 Telecommuting for Employees

Background for policy revision:

This policy was revised to provide an additional statement allowing the discretion of the Board of Trustees to establish some positions as remote.

7503 Safe Post-Emergency Restart

Background for policy and AP revision:

This policy and AP were revised to provide updated information based on Centers for Disease Control (CDC), State, and Local Departments of Health current guidelines.

8005.5 Level One Academic Integrity Violations Appeals

Background for AP development:

This AP was developed in order to provide a student the process for appealing a level one academic integrity violation.

8007 Student Code of Conduct

Background for policy and AP revision:

This policy was revised to provide the definition of a “student" in the RCSJ community.  The AP was revised to provide information regarding the expulsion of a student who comes on campus.

8007.2 Student Face Covering in Pandemics

Background for AP revision:

This AP was revised to provide updated information based on Centers for Disease Control (CDC), State, and Local Departments of Health current guidelines.

8105 Placement Testing, Foundation Courses, and Testing Exemptions

Background for AP revision:

This AP was revised to provide information regarding an exemption as related to students eligible for NJ Stars.

8107.1 Testing Services – Cumberland Campus

Background for AP revision:

This AP was revised to update building name change and contact phone numbers.

8109 Student Records

Background for policy reaffirmation and AP revision:

This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised to include information for the completion of the Student Records form on the Cumberland campus. 

8209 Military Activation

Background for policy and AP reaffirmation:

This policy and AP were reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review these documents. 

8301 Student Clubs and Organizations

Background for policy and AP revision:

This policy was revised to include an additional reference to administrative procedure 8007 Student Code of Conduct. The AP was revised to provide an additional definition for a student club and organization advisor.

8403 Chargeback-Out-of-County Student Aid

Background for policy reaffirmation and AP revision:

This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised to include documents the student must provide to the RCSJ Office of Student Records.

8407 Military Tuition Assistance Funds

Background for policy and AP reaffirmation:

This policy and AP were reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review these documents. 
​​ 

​​​July 13, 2021​ Board of Trustees Meeting

8007 Student Code of Conduct

Background for policy reaffirmation and AP revision:

                                   This policy was reaffirmed by specific individuals from both Cumberland and Glouceste campuses who worked collaboratively to review this policy.  The AP was revised to provide the definition of a “student” in the RCSJ community.

8205 Student Credit Limits

Background for policy reaffirmation:

This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.​

8207 Transfer and Reverse Transfer Students

Background for policy reaffirmation and AP revision:

                                            This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised to provide information regarding further opportunities to earn transfer credit and deleted a section regarding selective admissions programs.

8401 Financial Aid

Background for policy and AP reaffirmation:

This policy and AP was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy and AP.

8405 Tuition Waivers for Students and Community

Background for policy reaffirmation and AP revision:

This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised by deleting redundant information, removing the section on NJ Stars, and providing additional  information for Senior Citizen Waivers.

8409 Second Degree Student Financial Aid

Background for policy reaffirmation:

This policy was reaffirmed by specific individuals from both Cumber​land and Gloucester campuses who worked collaboratively to review this policy.  

7107.1 Families First Coronavirus Response Act (FFCRA)

Background for AP rescindment:

This AP was rescinded as a result of the FFCRA benefits expiration date on December 31, 2020.


​​Contact:
​Meg Resue,​ Special Assistant to the President and Board of Trustees, Institutional Effectiveness and Policy, Institutional Compliance
[email protected]​sj​.edu
856-415-2101​​







Gloucester; Cumberland