College Policies and Administrative Procedures

A College policy is designed to ensure compliance with applicable laws and regulations, promote operational efficiencies, and enhance the College’s mission or reduce institutional risks. A College policy satisfies all of the following criteria:

It has broad application throughout the College;
It has senior level approval for issuance and/or significant revision;
Resources are available to enforce the policy; and
Information is provided to implement the policy.

Contact Us

For questions, concerns or comments, contact:

Meg Resue

Special Assistant to the President and Board of Trustees, Institutional Effectiveness and Policy

Office of the President

[email protected]

856-415-2101

Policy Number	Policy Name	Series	Sub-Series	Admin. Procedures	Updated
3403	Cooperation with Other County Colleges	3000 Series – Academic Services	3400 – Miscellaneous	No associated Administrative Procedure	04/18/2023
3303	Student Attendance	3000 Series – Academic Services	3300 - Attendance	AP-3303 Student Attendance	04/18/2023
3201	Grant and Sponsored Projects	3000 Series – Academic Services	3200 - Research and Grants	AP-3201 Grant and Sponsored Projects	04/18/2023
3109	Awarding a Degree Posthumously	3000 Series – Academic Services	3100 - Graduation and Honors	AP-3109 Awarding a Degree Posthumously	04/18/2023
3101	Academic Honors	3000 Series – Academic Services	3100 - Graduation and Honors	AP-3101 Academic Honors	04/18/2023
7013	Sexual Misconduct and the Rights of Victims	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	AP-7013 Sexual Misconduct and the Rights of Victims	09/22/2022
3203	Intellectual Property	3000 Series – Academic Services	3200 - Research and Grants	AP-3203 Intellectual Property	03/21/2023
3107	Multiple Degrees	3000 Series – Academic Services	3100 - Graduation and Honors	AP-3107 Multiple Degrees	03/21/2023
3105	Graduation Variance	3000 Series – Academic Services	3100 - Graduation and Honors	AP-3105 Graduation Variance	03/21/2023
3013	Digital Learning Material	3000 Series – Academic Services	3000 - Programs	AP-3013 Digital Learning Material	02/14/2023
9001	Campus Security and Compliance With the Clery Act	9000 Series – Safety and Security		AP-9001 Campus Security and Compliance With the Clery Act	07/01/2019
8101	Admissions (General, Selective, Special, and International)	8000 Series – Student Services	8100 – Admissions and Testing	AP-8101 Admissions (General, Selective, Special, and International)	05/05/2021
7105	Lactation Room Accommodations	7000 Series – Human Resources	7100 – Benefits	AP-7105 Lactation Room Accommodations	04/19/2022
7015	Alcohol and Other Drugs	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	AP-7015 Alcohol and Other Drugs	09/22/2022
3207	Live Organisms in the Classroom and Laboratory	3000 Series – Academic Services	3200 - Research and Grants	AP-3207 Live Organisms in the Classroom and Laboratory	02/14/2023
3011	Programs and Courses	3000 Series – Academic Services	3000 - Programs	No associated Administrative Procedure	02/14/2023
3205	Institutional Review Board	3000 Series – Academic Services	3200 - Research and Grants	AP-3205 Institutional Review Board	07/01/2019
7005	Code of Ethics for College Employees	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	No associated Administrative Procedure	12/13/22
7009	Employee Conduct and Work Rules	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	AP-7009 Employee Conduct and Work Rules	02/08/2022
3009	Program Review	3000 Series – Academic Services	3000 - Programs	AP-3009 Program Review	12/13/22
3007	Physical Therapist Assistant Non-Represented Staff	3000 Series – Academic Services	3000 - Programs	No associated Administrative Procedure	12/13/22
3005	Health, Physical Education, and Recreation	3000 Series – Academic Services	3000 - Programs	No associated Administrative Procedure	12/13/22
5101	Alcoholic Beverages on Campus	5000 Series – Facilities	5100 – Health and Environment		07/01/2019
8007	Student Code of Conduct	8000 Series – Student Services	8000 – Student Conduct and Expectations	AP-8007 Student Code of Conduct AP-8007.1 Interim Safety Suspension AP-8007.2 Student Face Covering in Pandemics	09/14/2021
8209	Military Activation	8000 Series – Student Services	8200 – Grades and Credits	AP-8209 Military Activation	09/14/2021
7411	Employment Practices	7000 Series – Human Resources	7400 – General Practices	AP-7411 Employment Practices	06/14/2022
7503	Safe Post-Emergency Restart	7000 Series – Human Resources	7500 – Miscellaneous	AP-7503 Safe Post-Emergency Restart	09/22/2022
7107	Leaves of Absence	7000 Series – Human Resources	7100 – Benefits	AP-7107 Leaves of Absence	04/19/2022
7409	Employment Categories	7000 Series – Human Resources	7400 – General Practices	AP-7409 Employment Categories	04/19/2022
3001	Academic Areas	3000 Series – Academic Services	3000 - Programs	No associated Administrative Procedure	09/22/2022
8003	Anti-Bullying and Intimidation	8000 Series – Student Services	8000 – Student Conduct and Expectations	No associated Administrative Procedure	05/05/2021
3003	Grading System and Grade Point Average (GPA)	3000 Series – Academic Services	3000 - Programs	AP-3003 Grading System and Grade Point Average (GPA)	09/08/2020
9013	Parking and Traffic	9000 Series – Safety and Security		AP-9013 Parking and Traffic	11/10/2020
9011	Lost and Found	9000 Series – Safety and Security		AP-9011 Lost and Found	07/01/2019
7419	Volunteer Workers	7000 Series – Human Resources	7400 – General Practices	AP-7419 Volunteer Workers	08/09/2022
2001	Minors on Campus	2000 Series – General Administration		AP-2001 Minors on Campus	07/01/2019
8407	Military Tuition Assistance Funds	8000 Series – Student Services	8400 – Financial Aid	AP-8407 Military Tuition Assistance Funds	09/14/2021
7305	Teaching Qualifications	7000 Series – Human Resources	7300 – Faculty	No associated Administrative Procedure	08/09/2022
8405	Tuition Waivers for Students and Community	8000 Series – Student Services	8400 – Financial Aid	AP-8405 Tuition Waivers for Students and Community	07/13/2021
7415	Personnel Files	7000 Series – Human Resources	7400 – General Practices	AP-7415 Personnel Files	08/09/2022
7501	Employee Recognition Awards	7000 Series – Human Resources	7500 – Miscellaneous	AP-7501 Employee Recognition Awards	08/09/2022
7001	Affirmative Action and Equal Employment Opportunity (AA/EEO)	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	AP-7001 Affirmative Action and Equal Employment Opportunity (AA/EEO)	12/14/2021
8207	Transfer and Reverse Transfer Students	8000 Series – Student Services	8200 – Grades and Credits	AP-8207 Transfer and Reverse Transfer Students	06/14/2022
7203	Grievances	7000 Series – Human Resources	7200 – Union	AP-7203 Grievances	06/14/2022
3103	Degree Certificate Requirements	3000 Series – Academic Services	3100 - Graduation and Honors	AP-3103 Degree Certificate Requirements	06/14/2022
7417	Human Resources Candidate Reimbursement	7000 Series – Human Resources	7400 – General Practices	AP-7417 Human Resources Candidate Reimbursement	06/14/2022
7405	Continuing Outside Employment	7000 Series – Human Resources	7400 – General Practices	AP-7405 Continuing Outside Employment	06/14/2022
7303	Faculty Tenure	7000 Series – Human Resources	7300 – Faculty	No associated Administrative Procedure	06/14/2022
6005	Bidding and Procurement	6000 Series – Finance	6000 – Cash and Contracts	AP-6005 Bidding and Procurement	07/01/2019
7413	Nepotism	7000 Series – Human Resources	7400 – General Practices	AP-7413 Nepotism	04/19/2022
7407	Emergency Closings	7000 Series – Human Resources	7400 – General Practices	AP-7407 Emergency Closings	04/19/2022
7111	Workers' Compensation	7000 Series – Human Resources	7100 – Benefits	AP-7111 Workers' Compensation	04/19/2022
7109	Unused Sick Leave Retirement Compensation	7000 Series – Human Resources	7100 – Benefits	AP-7109 Unused Sick Leave Retirement Compensation	04/19/2022
5001	Use of Facilities	5000 Series – Facilities	5000 – Facilities and Vehicles	AP-5001 Use of Facilities	04/19/2022
5201	Naming Buildings, Educational Spaces, and Other Assets	5000 Series – Facilities	5200 – Miscellaneous	AP-5201 Naming Buildings, Educational Spaces, and Other Assets	07/01/2019
8701	Death of a Student	8000 Series – Student Services		AP-8701 Death of a Student	03/08/2022
7401	Background Checks and Self-Disclosure	7000 Series – Human Resources	7400 – General Practices	AP-7401 Background Checks and Self-Disclosure	03/08/2022
7103	Holidays	7000 Series – Human Resources	7100 – Benefits	No associated Administrative Procedure	03/08/2022
7017	Conscientious Employee Protection (Whistleblower)	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	AP-7017 Conscientious Employee Protection (Whistleblower)	03/08/2022
7011	Harassment and Discrimination	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	AP-7011 Harassment and Discrimination	03/08/2022
2011	Records Retention and Disposition	2000 Series – General Administration		AP-2011 Records Retention and Disposition	01/14/2020
7201	Collective Bargaining	7000 Series – Human Resources	7200 – Union	No associated Administrative Procedure	02/08/2022
7007	Employee Attendance	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	AP-7007 Employee Attendance	02/08/2022
8105	Placement Testing, Foundation Courses, and Testing Exemptions	8000 Series – Student Services	8100 – Admissions and Testing	AP-8105 Placement Testing, Foundation Courses, and Testing Exemptions	06/08/2021
7101	Health Insurance, Waiver of Coverage, and Continuation of Benefits	7000 Series – Human Resources	7100 – Benefits	AP-7101 Health Insurance, Waiver of Coverage, and Continuation of Benefits	12/14/2021
7403	Certifying Officers	7000 Series – Human Resources	7400 – General Practices	AP-7403 Certifying Officers	12/14/2021
7301	Faculty Substitutes	7000 Series – Human Resources	7300 – Faculty	AP-7301 Faculty Substitutes	12/14/2021
7003	Employee Class Attendance During Work Hours	7000 Series – Human Resources	7000 – Employee Conduct and Behavior	AP-7003 Employee Class Attendance During Work Hours	12/14/2021
7421	Telecommuting for Employees	7000 Series – Human Resources	7400 – General Practices	AP-7421 Telecommuting for Employees	11/09/2021
8505	Collection Development	8000 Series – Student Services	8500 – Library	AP-8505 Collection Development	10/12/2021
8503	Library Services	8000 Series – Student Services	8500 – Library	AP-8503 Library Services	10/12/2021
8501	Library Bill of Rights	8000 Series – Student Services	8500 – Library	No associated Administrative Procedure	10/12/2021
8305	Fraternities and Sororities	8000 Series – Student Services	8300 – Student Organizations and Publications	No associated Administrative Procedure	10/12/2021
8303	Student Publications	8000 Series – Student Services	8300 – Student Organizations and Publications	No associated Administrative Procedure	10/12/2021
8403	Chargeback - Out-of-County	8000 Series – Student Services	8400 – Financial Aid	AP-8403 Chargeback - Out-of-County	09/14/2021
8107	Testing Services	8000 Series – Student Services	8100 – Admissions and Testing	AP-8107.1 Testing Services Cumberland Campus AP-8107.2 Testing Services Gloucester Campus	06/08/2021
8301	Student Clubs and Organizations	8000 Series – Student Services	8300 – Student Organizations and Publications	AP-8301 Student Clubs and Organizations	09/14/2021
8109	Student Records	8000 Series – Student Services	8100 – Admissions and Testing	AP-8109 Student Records	09/14/2021
8005	Student Appeals	8000 Series – Student Services	8000 – Student Conduct and Expectations	AP-8005.1 Academic Grade Appeals AP-8005.2 Administrative Action Appeals AP-8005.3 Financial Aid Appeals AP-8005.4 Reasonable Accommodation Appeals AP-8005.5 Level One Academic Integrity Violations Appeals	05/05/2021
8205	Student Credit Limits	8000 Series – Student Services	8200 – Grades and Credits	No associated Administrative Procedure	07/13/2021
8409	Second Degree Student Financial Aid	8000 Series – Student Services	8400 – Financial Aid	No associated Administrative Procedure	07/13/2021
8401	Financial Aid	8000 Series – Student Services	8400 – Financial Aid	AP-8401 Financial Aid	07/13/2021
8111	Preferred Name	8000 Series – Student Services	8100 – Admissions and Testing	AP-8111 Preferred Name	06/08/2021
8103	Criminal History Background Checks for Students	8000 Series – Student Services	8100 – Admissions and Testing	AP-8103 Criminal History Background Checks for Students	06/08/2021
8201	Academic Amnesty	8000 Series – Student Services	8200 – Grades and Credits	AP-8201 Academic Amnesty	06/08/2021
8203	Student Attendance Documentation	8000 Series – Student Services	8200 – Grades and Credits	AP-8203 Student Attendance Documentation	06/08/2021
8001	Academic Integrity	8000 Series – Student Services	8000 – Student Conduct and Expectations	AP-8001 Academic Integrity	05/05/2021
8009	Student Rights and Responsibilities	8000 Series – Student Services	8000 – Student Conduct and Expectations	AP-8009 Student Rights and Responsibilities	05/05/2021
7113	Tuition Reimbursement and Waivers	7000 Series – Human Resources	7100 – Benefits	AP-7113 Tuition Reimbursement and Waivers	06/09/2020
5103	Indoor Air Quality	5000 Series – Facilities	5100 – Health and Environment	AP-5103 Indoor Air Quality	11/10/2020
9007	Weapons	9000 Series – Safety and Security		AP-9007 Weapons	07/01/2019
2009	Open Public Access to Records	2000 Series – General Administration		AP-2009 Open Public Access to Records	07/01/2019
2007	College Policies	2000 Series – General Administration		AP-2007 College Policies	07/01/2019
2003	Executive Representation	2000 Series – General Administration		AP-2003 Executive Representation	07/01/2019
6007	Budgeting	6000 Series – Finance	6000 – Cash and Contracts	AP-6007 Budgeting	07/01/2019
4009	Web Conferencing	4000 Series – Innovation and Technology		AP-4009 Web Conferencing	07/14/2020
4005	Online Proctoring	4000 Series – Innovation and Technology		AP-4005 Online Proctoring	07/14/2020
4001	Acceptable Use of Technological Resources	4000 Series – Innovation and Technology		AP-4001 Acceptable Use of Technological Resources	07/01/2019
4007	Learning Management System	4000 Series – Innovation and Technology		AP-4007 Learning Management System	07/14/2020
9009	Animals on Campus	9000 Series – Safety and Security		No associated Administrative Procedure	07/01/2019
9005	Office of Safety and Security	9000 Series – Safety and Security		No associated Administrative Procedure	07/01/2019
9003	Emergency Operations Plan	9000 Series – Safety and Security		No associated Administrative Procedure	07/01/2019
5107	Stormwater Regulation Compliance	5000 Series – Facilities	5100 – Health and Environment	No associated Administrative Procedure	07/01/2019
5105	Smoke and Tobacco Free Environment	5000 Series – Facilities	5100 – Health and Environment	AP-5105 Smoke and Tobacco Free Environment	07/01/2019
5007	Use of College Vehicles	5000 Series – Facilities	5000 – Facilities and Vehicles	AP-5007 Use of College Vehicles	07/01/2019
5005	Hanging of Pictures and Decorations	5000 Series – Facilities	5000 – Facilities and Vehicles	No associated Administrative Procedure	07/01/2019
5003	Distributing and Posting Materials	5000 Series – Facilities	5000 – Facilities and Vehicles	AP-5003 Distributing and Posting Materials	07/01/2019
1009	Board Travel and Conferences	1000 – Board of Trustees		No associated Administrative Procedure	07/01/2019
1007	Presidential Searches	1000 – Board of Trustees		No associated Administrative Procedure	07/01/2019
6301	Gift Acceptance	6000 Series – Finance	6300 – Miscellaneous	AP-6301 Gift Acceptance	07/01/2019
6203	Tuition and Fees	6000 Series – Finance	6200 – Tuition	No associated Administrative Procedure	07/01/2019
6201	Student Payments, Delinquent Accounts, and Refunds	6000 Series – Finance	6200 – Tuition	AP-6201 Student Payments, Delinquent Accounts, and Refunds	07/01/2019
6115	Travel Authorization and Reimbursement	6000 Series – Finance	6100 – Financial Controls	AP-6115 Travel Authorization and Reimbursement	07/01/2019
6113	Sale or Other Disposition of College Property	6000 Series – Finance	6100 – Financial Controls	AP-6113 Sale or Other Disposition of College Property	07/01/2019
6109	General Ledger and Chart of Accounts	6000 Series – Finance	6100 – Financial Controls	AP-6109 General Ledger and Chart of Accounts	07/01/2019
6111	Insurance	6000 Series – Finance	6100 – Financial Controls	AP-6111 Insurance	07/01/2019
6107	Fixed Assets	6000 Series – Finance	6100 – Financial Controls	AP-6107 Fixed Assets	07/01/2019
6105	Credit Card	6000 Series – Finance	6100 – Financial Controls	AP-6015 Credit Card	07/01/2019
6103	Check Writing and Signatory Authority	6000 Series – Finance	6100 – Financial Controls	AP-6103 Check Writing and Signatory Authority	07/01/2019
6101	Annual Audit	6000 Series – Finance	6100 – Financial Controls	AP-6101 Annual Audit	07/01/2019
6011	Petty Cash and Cash Management	6000 Series – Finance	6000 – Cash and Contracts	AP-6011 Petty Cash and Cash Management	07/01/2019
6009	Payroll	6000 Series – Finance	6000 – Cash and Contracts	AP-6009 Payroll	07/01/2019
6003	Banking and Investing	6000 Series – Finance	6000 – Cash and Contracts	AP-6003 Banking and Investing	07/01/2019
6001	Accounts Payable	6000 Series – Finance	6000 – Cash and Contracts	AP-6001 Accounts Payable	07/01/2019
2017	Travel Excursions	2000 Series – General Administration			07/01/2019
2013	The College's Role in the Workforce	2000 Series – General Administration		No associated Administrative Procedure	07/01/2019
2005	Educational Programs	2000 Series – General Administration		AP-2005 Educational Programs	07/01/2019
1001	By-Laws	1000 – Board of Trustees		No associated Administrative Procedure	07/01/2019
3401	Art Collection	3000 Series – Academic Services	3400 – Miscellaneous	AP-3401 Art Collection	07/01/2019
3301	Academic Progress, Probation, and Leave	3000 Series – Academic Services	3300 - Attendance	AP-3301 Academic Progress, Probation, and Leave	07/01/2019
2015	Solicitation on Campus	2000 Series – General Administration		No associated Administrative Procedure	07/01/2019
1005	Trustee Orientation	1000 – Board of Trustees		No associated Administrative Procedure	07/01/2019
1003	Code of Ethics	1000 – Board of Trustees		No associated Administrative Procedure	07/01/2019

Gloucester; Cumberland